INTERNATIONAL SHIPPING PROCEDURES
Atlantis, Paradise Island SHIPPING
Due to International Shipping regulations and taxes, it is CRITICAL to follow the shipping procedure outlined below. Atlantis accepts responsibility for goods shipped into Nassau through Laser International. Questions can be directed to:
Laser International Freight Transport
3218 NW North River Drive
Miami, FL 33142
Ibis Gonzalez
Email: Ibis@laserfreight.com
Tel: 305-633-4274 ext 3550
Fax: 305-635-3304
Shipping to Atlantis
1. An itemized list of goods typed on your letterhead with a dollar value for each item must be faxed to the attention of Ibis Gonzalez at (305) 635-3304 no less than 14 days prior to the show. Download the Customs form to be typed on your letterhead here.
2. A credit card authorization form should also be faxed with the itemized list to Ibis Gonzalez at 305-635-3304. Your company will be charged for the shipping fees and customs charges. Download the credit card authorization form here.
3. Items should be shipped to the following location 14 days prior to the Fall Conference. (Shipment to Laser can be via any courier, or Laser can pickup anywhere in the continental United States. All goods shipped through Laser are insured door-to-door, inbound and outbound.)
LASER INTERNATIONAL FREIGHT TRANSPORT
3218 N.W. North River Drive
Miami, Florida 33142
In addition, all boxes must be labeled as follows:
Prime Advantage Fall Conference
October 24-27
Atlantis Paradise Island Resort
Name of your Company
Name of the person that will be receiving your boxes on-site
Box____of_____
4. A copy of your itemized list of goods with the dollar value of each item will be submitted to the United States Government. All goods leaving the United States must be examined and cleared through United States Customs. This is part of Laser International’s service.
Special concessions are made by the Bahamas Government for groups bringing goods into the country, provided the procedures are followed explicitly. However, some items cannot be exempt from import duty (average import duty is 52% of the value of the item). These items include:
- Food and beverage items
- Suntan lotion and sunscreen
- Golf balls
- T-shirts
- Disposable Cameras
5. Laser International provides a daily manifest of arriving goods with the appropriate documents (itemized list with dollar value of each item) to Pinder’s Custom Brokers. Deliveries are made Monday through Friday, excluding holidays, by Laser International.
6. The fee for this shipping/clearing service is, on average, $2.50 per pound (volume weight) and includes customs broker charges and delivery to Atlantis. This is paid directly to Laser International.
SPECIAL NOTE: If you intend to hand carry your supplies as luggage, Atlantis will still need to receive your itemize list 14 days prior to your arrival along with your arrival date, flight number and time of arrival. Arrangements will be made to have a custom’s broker meet you at the airport and assist you with clearance through Bahamas Customs. This is a special service and doubles the normal broker rate. If this procedure is not followed, the Bahamas Customs Department can detain your items and they may be subject to duty. If you plan to carry your supplies, contact Lindsy Pinder, Customs Broker, at 242-393-3795, who may need to meet you at the airport.
7. Upon receipt of your goods to Nassau, Laser will coordinate movement with the Conference Service Manager. All boxes will be stored in a secure area until your designated scheduled location movement. Box movement on property is coordinated with Conference Service and must be scheduled at all times.
WARNING: We cannot guarantee shipment to the hotel if a courier service is utilized to ship direct to Nassau. This includes Fed Ex, DHL, UPS, etc. Goods shipped via these couriers are still subject to customs broker clearance. We do not maintain a direct relationship with any broker clearing through these couriers. Goods shipped take a minimum of 3 days to clear customs – there is no overnight delivery. None of these couriers are open on weekends or holidays. There is an additional $100 fee for customs assistance with the couriers.
On Property
1. Upon receipt of your goods to Nassau, all boxes will be stored in a secure area until your designated scheduled location movement.
2. Box movement on property must be coordinated with Conference Shipping and must be scheduled at all times. Failure to schedule box movement in advance will result in delivery delays.
3. Office Hours are Mon. – Fri.: 7am – 6pm; Sat. – Sun.: 8am – 3pm. Please contact Margaret Knowles (from hotel phone) at 424-3724 or George Allen at 557-4114.
4. Package Handling Charges:
$10 per box not exceeding 150 lbs.
$175 per pallet or box that is more than 150 lbs
Shipping from Atlantis
- All boxes will require proper labeling and a form detailing the number of boxes and shipping information, which requires your signature.
- An itemized list of goods with a dollar value for each item must accompany the shipment in order to clear Bahamas and United States Customs.
- All goods will be shipped via Laser International Freight Transport through the Bahamas and United States Customs. This is part of Laser's service.
- Laser International will ship goods from Miami via their service or your designated courier in accordance with your instructions and the account number provided, if applicable.
Download printer friendly shipping instructions and forms here.
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